Executive Assistant

Are you an experienced Executive Assistant? Consider joining the Pennex family as an Executive Assistant at our Leetonia, OH location. As the Executive Assistant reporting to the President, you will play a critical role in providing high-level administrative support to the President and other executives within the organization. This role demands exceptional project management, confidentiality, and the ability to handle a wide range of administrative and executive support tasks. You will act as a key liaison between the President, executives and internal/external stakeholders, ensuring smooth communication, efficient operations, and that organizational goals are met.  

This is a Hybrid role that requires presence onsite in Leetonia, OH.  This will fluctuate and change with business need.  This role will require an individual to be flexible and work across multiple time zones and at times outside normal business hours.   

Responsibilities of the Role: 

• Calendar management: Scheduling meetings, appointments, and special events. 

• Email and communication management: Handling and prioritizing incoming emails and drafting responses on the executive’s behalf to effectively communicate key information to internal and external stakeholders. (Email and other communication avenues such as MXH Connect, LinkedIn, etc.)  

• Travel arrangements: Booking flights (private and commercial), accommodations, and transportation for business trips, conferences, and other travel needs. 

• Meeting preparation: Preparing and/or coordinating meetings and events, including agendas, gathering relevant documents and materials, and distributing them to attendees before meetings. I.E.: Board, Executive Leadership Team (ELT) and Manufacturing Leadership Team (MLT) meetings, Townhalls. 

• Company-wide event planning: Plan events across multiple sites for internal and external attendees.  

• Note-taking and meeting minutes: Taking accurate notes during meetings and following up with stakeholders on key changes, next steps, and deliverables. 

• Document preparation: Creating and editing various business documents, presentations, reports, and other materials as needed. 

• Research: Conducting research on various topics for projects, events, meetings, etc. 

• Confidentiality and discretion: Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality. 

• Project management: Assisting in the management and tracking of projects, deadlines, and deliverables across different teams and departments, including assigning and delegating tasks as needed. Monitor project progress and identify roadblocks. 

• Expense management: Managing and reconciling expense reports and ensuring adherence to company policies. Reviewing and approving direct report expenses on behalf of President. 

• Preparing customer and executive visits: Providing first impressions to guests, including scheduling conference room, providing PPE; catering; etc. 

• Affiliate support: Providing support in duties related to the President’s leadership in joint venture, industry and affiliate organizations as needed. 

• Miscellaneous tasks: Handling various ad-hoc assignments and tasks that may arise. 

• Other duties as assigned. 

Ideal Candidate Will Have: 

Education 

• Bachelor’s Degree  

• 15 years of relevant work experience will be accepted in lieu of a degree 

Experience 

• 10 or more years of executive/C-Suite administrative experience required 

Other required Knowledge, Skills, and Abilities 

• Communication: Excellent verbal and written communication skills 

• Organizational Skills: Strong organizational and multitasking abilities 

• Strategic: Analytic and able to make decisions using data and information available 

• Technology Proficiency: Expert in using Microsoft office suite (PowerPoint, Excel and Word) and Concur  

• Experience in Microsoft Dynamics 365, iCIMS, Asana and data dashboards is preferred 

• Discretion: Ability to handle confidential information with integrity and sensitivity 

• Proactivity: Proactive mindset with the ability to anticipate needs and act accordingly 

• Accountability: Attentive to details and follows through on assigned tasks and commitments 

• Problem-Solving: Strong problem-solving and decision-making skills 

• Relationship building: Able to build relationships with internal and external stakeholders and network 

• Experience with calendar management and travel coordination 

• Highly motivated, self-driven, and eager to learn and apply new skills 

• Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately 

• Process Oriented: Follows process and procedures that align with company goals and promotes organization effectiveness 

• Comfortable working in ambiguity or with limited information 

• Must be able to pass pre-employment physical and drug screen 

• Must be eligible to work in the United States, visa sponsorships are not available 

Perks of the Job:  

• Medical, dental and vision insurance  

• Disability and life insurance  

• 401(k) with robust matching contribution  

• Generous allotment of paid vacation and paid holidays  

• Competitive wages plus performance-based bonus opportunities  

• Employee Assistance Program (EAP)  

• Ongoing training and professional development  

• Ample opportunity for career growth and advancement  

• Relocation package may be available  

Why Our People Love Working Here: 

• Purpose-driven, friendly, open, and respectful culture  

• Shared core values of safety, integrity, caring, and growth  

• Tuition reimbursement  

• Employee discount program with hundreds of partner brands  

• Wellness incentive program  

• Regular employee celebrations and events  

Who We Are:  

Founded nearly half a century ago, Pennex continues to see rapid growth as a leading provider of quality aluminum cast products and extrusions. With state-of-the-art technology and facilities across Ohio and Pennsylvania, we’re proud to offer the capabilities and expertise to cast billet, extrude custom shapes and fabricate finished components for customers across a range of markets - including automotive, transportation, building and construction, electrical and machinery, consumer durables and distribution. 

But it’s not just what we do that sets us apart, it’s how we do it. Safety. Integrity. Caring. Growth. These core values are embodied by each member of our team; guiding every action we take and decision we make. Whether it’s driving innovation within our industry, making the impossible possible for our customers, providing a safe, respectful workplace for employees or supporting our local communities, our purpose is clear. We are dedicated to impacting our world in a positive way.   

If you are a like-minded individual with a strong ability to problem solve, collaborate and effectively communicate, Pennex may be the perfect place for you to grow your career. To learn more, please visit Pennex.com or check out other opportunities within the MX Holdings family of companies at MXHoldings.com. 

Our Commitment to Inclusion: We welcome people of different backgrounds, abilities, and perspectives. To ensure our business and culture continue to be inclusive of all people, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age or marital status, veteran, or disability status. MX Holdings and our family of brands, including Metal Exchange and Pennex, are proud to be equal opportunity employers. Additionally, all your information will be kept confidential according to EEO guidelines. Should you have any questions or require special assistance completing your application, please email pennexrecruiter@pennex.com.  

Qualified Applicants must be legally authorized for employment in the United States and not require employer sponsored work authorization now or in the future for employment in the United States. 

Our salary ranges are primarily determined by role, level, and location. The range provided for each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.